GENERAL PROVISIONS

ARTICLE 1: these rules of procedure are the complement of the statutes of the association called “MAAT-ECG IVORY COAST” in short (MAAT-ECG IC) which it specifies, explicit and completes, in accordance with article 33 of the aforesaid statutes.

It may in no case be intended to contravene said statutes.

n the event of a conflict of interpretation between these internal regulations and the statutes, the provisions of the statutes shall take precedence over those of the internal regulations.

The provisions of the Internal Regulations are part of the Code of Ethics of Maat-ECG Africa. The Code of Ethics should be known to all Maat-ECG members. The Board of Directors ensures its dissemination and observation. It is part of the agenda of each General Assembly.

ARTICLE 2: RIGHTS OF MEMBERS

Membership gives the following rights;

  • Participate in all assemblies
  • To elect and be eligible for bodies, commissions and committees
  • Participate in the activities of the association
  • Use the services and facilities of the association
  • Consult the statutes, the rules of procedure, the reports, the register of the members and the minutes …

ARTICLE 3: DUTIES OF MEMBERS

Membership of the association entails for the member the obligation:

  • To respect the provisions of the statutes, the internal regulations and the various texts which are or will be adopted with a view to their applications
  • To pay your subscription
  • To participate in the activities of the association
  • To respect the ethics and rules of conduct of the association

ARTICLE 4: REQUEST FOR EXPLANATION

No disciplinary sanction can intervene without a prior request for explanation addressed to the member concerned.

ARTICLE 5: DIFFERENT SANCTIONS

The disciplinary sanctions are:

  • The warning
  • The blame
  • Suspension
  • Exclusion

5-1-The warning

This sanction is pronounced in the event of repeated and unjustified absence from meetings of general assemblies. The same applies to acts of indiscipline during meetings of all kinds, in particular those of general assemblies. The warning can also be pronounced against members who do not respect the terms of the texts governing the association. The warning is issued by the board of directors.

5-2- blame

It is pronounced in repression of the lack of respect of the bodies of the association and of the right to speak recognized to each member of the association.

The blame is imposed by the board.

5-3- The suspension

Any member of the association may be subject to suspension for breach of his obligations or for an act contrary to the discipline of the association. The suspension proposed by the board of directors is pronounced and lifted at the general meeting.

5-4-exclusion

The exclusion of a member of the association, proposed by the board of directors, is decided by the general assembly in the event of a serious breach of his obligations towards the association, in particular in the event of:

  • Non-compliance for any reason whatsoever with the rights, duties and obligations of members, as well as the regular decisions of the general assembly and the board of directors
  • Failure to fulfill membership conditions and refusal to regularize the situation
  • Non-participation in meetings of the assembly or those of the bodies to which the member has been elected or appointed,
  • Nuisance or attempted nuisance caused to the association, by unjustified or unethical acts and the commitments of the association
  • Conviction to a criminal sentence
  • In general, any act of a serious nature and likely to harm the interests or image of the association.

CHAPTER ONE: THE GENERAL ASSEMBLY

ARTICLE 6: COMPOSITION

The general assembly is made up of all members of the association. It is the supreme organ of the association.

ARTICLE 7: POWERS

The general assembly is responsible for:

  • Determine the general policy of the association
  • Control financial policy, review and approve the association’s budget and financial regulations
  • Decide on the accession of new members of the association
  • On the one hand, set the rate of the membership fee
  • Amend the statutes and create any other body necessary for the proper functioning of the association
  • Elect the president and the auditor
  • Eventually appoint the liquidators of the association
  • Relocate the association’s headquarters
  • Take all appropriate measures to achieve the objectives of the association.

According to its agenda, the GA meets in AGOor EGM.

ARTICLE 8: THE ORDINARY GENERAL ASSEMBLY (OGA)

8-1- powers

The ordinary general meeting is convened once a year, at least thirty (90) days before the end of the year of the board of directors. However, it may be held at any other time, following a favorable opinion from the majority of the members of the association given the urgency of the issues to be discussed.

The annual meeting holds sovereign power in the association and decides as a last resort on all matters relating to:

  • The internal organization of the association
  • The association’s relations with the outside world
  • Review, approval or rectification of accounts
  • Review, approval or rectification of accounts
  • The granting or refusal of discharge to directors
  • The definition of political orientations and future strategies
  • Renewal of the board of directors and of the statutory auditors, if applicable
  • The admission, suspension or exclusion of members
  • The final settlement of disputes and disputes between members or bodies.

8-2-agenda

The agenda of the ordinary general meeting is set by the board of directors

8-3-convocation

The ordinary general meeting is convened by e-mail, posting or communication sent to members by the board of directors. The board may, when it deems appropriate, decide to issue this convocation by means of the press. The letter or the convening message must specify the name and address of the member, the draft agenda, the date and the place. Of the reunion. The ordinary general meeting is convened with a deadline of at least fifteen (15) days before the date scheduled for the holding of the general meeting.

8-4-quorum

The ordinary general assembly is not properly constituted and can only validly deliberate if the number of members is at least equal to 2/3 of the registered members. When this condition is not met, a new notice must be sent at least fifteen (15) days before the date of the new meeting, following the same rules as the first, indicating the date and results of the first meeting. This new assembly deliberates validly whatever the number of members present.

8-5-deliberation

The ordinary general meeting validly deliberates on all issues on the agenda. It rules on all the interests of the association and grants the board of directors the necessary authorizations for the performance of its mission. Decisions are taken by a majority of validly cast votes. They are void if they have not been preceded by the report (s) of the statutory auditors.

8-6-minutes of deliberations

The deliberations of theGA are recorded in minutes signed by all members of the meeting committee. To these minutes, the meeting bureau must include the list of members present at the said assembly. This attendance list, which contains the name of the members, their address, their telephone number and their signature, must be certified by the meeting bureau.

8-7- office

The GOA is chaired by the PCA and, in his absence by the vice-president by default by the administrator designated by the PCA for this purpose, failing that again, the GA chooses its president.

The presiding officer assures the police of the assembly and ensures that the discussions remain on the agenda.

The duties of scrutineers are fulfilled by two members appointed by the GA. TheGS or his deputy or a director appointed for this purpose, provides the meeting secretariat and ensures the accuracy and fairness of the minutes.

ARTICLE 9: THE EXTRAODINARY GENERAL ASSEMBLY (AGE)

The AGE meets under the conditions set by the statutes. It is convened under the same conditions as theGOA.

31/5000 9-1-agenda-deliberations

TheEGA validly deliberates on one of the agenda items relating to:

  • Amendments to the statutes of the association
  • Changes in the corporate purpose
  • Changing the name of the association
  • All the questions threatening in general the existence of the association and of which the urgency is characterized.
  • These decisions are taken by a two-thirds majority of the members present.

9-2-Quorum

The EGA is not properly constituted and can only validly deliberate if the number of members present or represented is at least equal to 2/3 of the members registered in the register of members.

When this quorum is not reached, a new notice must be sent at least fifteen (15) days before the date of the new meeting, according to the same rules as the first, in particular the same agenda indicating the date and the results of the first assembly. This new assembly deliberates validly whatever the number of members present.

CHAPTER TWO: THE BOARD OF DIRECTORS

ARTICLE 10: COMPOSITION

The board of directors comprises fifteen (09) members, it is constituted as follows:

  • 01 president, president of the association
  • 01 vice-president
  • 01 secretary general
  • 06 members

ARTICLE 11: THE PRESIDENT

The chairman heads the board of directors, in this capacity:

  • He convenes general assemblies and meetings of the board of directors and ensures the application of the deliberations and decisions taken therein
  • He convenes general assemblies and meetings of the board of directors and ensures the application of the deliberations and decisions taken therein

No one can be elected chairman of the board of directors if he does not meet the conditions set out in article 20 of the statutes.

ARTICLE 12: THE VICE PRESIDENT

The vice-president in order of precedence replaces the president if the latter is absent or unable to act. During the interim, he is vested with the same powers as the president.

ARTICLE 13: THE SECRETARY GENERAL

The secretary general is the administrative manager of the association. As such, it:

  • Prepares the agenda for general meetings(GA) and the board of directors(CA)
  • Draws up the minutes of the deliberations and ensures their transcription in the register provided for this purpose.
  • Write all correspondence for the association
  • Write all correspondence for the association

ARTICLE 14: APPOINTMENT OF THE SECRETARY GENERAL

The Secretary General is appointed by the Chairman of the Board of Directors. He is assisted in his task by a Deputy Secretary General.

CHAPTER THREE: THE SUPERVISORY COMMISSION

ARTICLE 15: DEFINITION-MISSION

The general meeting elects three (3) natural or legal persons external to the board of directors, with recognized competence to perform the functions of supervisory auditors as defined by the legislative and regulatory provisions in force.

The supervisory commission is the supervisory body of the association.

The GOA appoints, for a period not exceeding four (04) years, three supervisory commissioners whose mandate is to:

  • Check the association’s books and cash
  • Check the regularity and sincerity of the balance sheets, as well as the accuracy of the information given on the accounts in the report from the CA to AG:
  • Examine and give their opinion on the financial policy of the association
  • Ensure that all decisions obey the ECG spirit.

Ensure that all decisions obey the ECG spirit.

The surveillance commissioner draws up a report at least once a year in which it reports to the GA on the execution of its mandate and notes the findings made. The deliberations of the annual GA are void with regard to the adoption of the accounts if they have not been preceded by the reading of the report of the supervisory auditors. The latter makes his observations known to the AC through written reports on each of his investigations.

ARTICLE 19: RENUMERATION

The function of the surveillance commissioner is free, except the reimbursement of his expenses during the work.

RIGHT OF MEMBERSHIP

ARTICLE 20: RIGHT OF MEMBERSHIP

The membership fee for Maat-ECG is 50,000 CFA for legal persons

This non-refundable fee is paid only once.

ARTICLE 21: THE ELECTORAL BODY

The electorate only concerns adherent members who have campaigned for at least one year in MAAT-ECG Côte D’ivoire and who have not received any sanction

DISPOSITIONS FINALES

ARTICLE 23: SETTLEMENT OF DISPUTES.

Any disputes that may arise due to the affairs of the association will be submitted to the board of directors for consideration, which will endeavor to settle them amicably:

First resort, the board of directors of Maat-ECG Côte d’Ivoire

Second resort, honorary members

Third recourse, Maat-ECG AFRICA

The decisions of Maat-ECG AFRIQUE are final without appeal

In any event, any recourse to the ordinary courts is prohibited.

ARTICLE 24: DISSEMINATION OF STATUTES

Any member may require that a certified copy be given to him at the headquarters of the association, knowledge of the rules of procedure or that he be issued to him at his expense.

ARTICLE 25: ADOPTION

These rules of procedure come into force upon their adoption by the general assembly